#CREATE OUTLOOK EMAIL LIST HOW TO#
#CREATE OUTLOOK EMAIL LIST PLUS#

In the Contacts module, use New Contact Group. The Group command will create and Office 365 Group, which is a special type of mailbox.įrom the New Items button, you need to select More Items > Contact Group. You need to select Contact Group, not Group. Outlook, when used with Office 365 Exchange accounts, has two types of Groups available. Tip: when you receive a message addressed to you and a few other people, you can use the ' Reply to All' command to respond to both sender and other recipients! (Select ' Reply All' under the Reply dropdown menu, or hit the corresponding keyboard shortcut of Ctrl+ Shift+ R.) As long as everybody uses that command, you don't need a distribution list.Diane Poremsky Which Group command to use? When you finished making the changes you wanted, click on the Save button at the bottom. To remove contacts from the group, click on the ' x' close button on the right of their name. Smartly, Hotmail will not suggest contacts that are already part of the group, so you won't be able to accidentally add duplicates! To add new people to your contact group, just enter one email address after the other, just like you did earlier. To rename the contact group, just type something else in the first field. To delete the contact group, click on the ' Delete' link at the very top otherwise, click on Edit: This will bring up the same screen you saw after creating the that group. (Remember about the icon tip :) Click on the group once you found it. Scroll to find your contact group, or type its name in the search box at the top. To add or remove contacts from a distribution list, go back to the People screen: all your contacts are listed on the left, in alphabetical order. (Or manually add more contacts or distribution lists as recipients - for practical purposes, contact groups are treated like regular contacts.)

#CREATE OUTLOOK EMAIL LIST PLUS#

To remove some recipients from that mass email, just click on the plus sign to expand the contact group into a list of individual contacts! You can now click on individual contacts' close be and to remove them as recipients. When Hotmail / adds it to the recipient field, it will show the usual contact box, but with a ' +' plus sign on its left. Just click on the contact group's name to select it (or use your keyboard's Up / Down arrow keys and hit Enter). Second, an auto-suggested contact will show that person's email address below the name, whereas a distribution list will only show that list's name (not the email addresses of all its members!) Use this to quickly differentiate contacts from groups if they have a similar name or email address! The default image for a contact group, however, is an a human pyramid of three people. Go back to your inbox and compose a new message: instead of typing one of your colleagues or friends' name or email address, just start typing the name of the contact group you just created - notice a couple of things on the screenshot:įirst, the default icon for an individual contact is the silhouette of a gender-neutral human being. Send an email message to your new contact group Likewise, you can manually type regular email addresses alongside the group.

#CREATE OUTLOOK EMAIL LIST HOW TO#

(We'll show you how to edit your contact groups - you can always add or remove people from your list, so getting it all right the first time isn't crucial!) Note: you'll see below that lets you remove some recipients from the group when you send it an email. Otherwise, keep typing name and addresses, and repeat until your distribution list contains all the contacts you want. To remove people from the list, click on the corresponding ' x' close button next to the person's name. Either click on the person you want to add, or hit on the Enter or Tab key to accept the selected match:Īs soon as you do, the contact will become a 'box', containing that person's display name (as entered in your address book). As you type an email address, Hotmail will auto-complete matching suggestions.

Now hit the Tab key to go to the ' Add Member' field and start typing the name or email address of the first person you want to add to your contact group (the order in which you add contacts to it doesn't matter).

Create outlook email list